The Federal Aviation Administration (FAA) has initiated a quarterly review process practice to improve and enhance the communication between itself and GSA concerning the GSA Rent Program. The goal of each review is to enhance the communication between the FAA representative in the field, the GSA contact personnel on the rent bill, and FAA’s program manager with GSA at the headquarters’ location.
The quarterly reviews consist of three components:
- Section One describes FAA’s projection for the current year and expiration data. FAA requests GSA to validate its projection and expiration information to ensure that FAA is on target. GSA validates the information and discusses proposed credits, shell rental increases, tax projections, and step increases that may potentially affect FAA’s Rent budget.
- Section Two is a list of outstanding questions or clarifications for GSA to address to avoid negative budgetary impacts to FAA’s GSA Rent budget. Questions are developed and forwarded to FAA regional representatives and then forwarded to GSA for resolution.
- Section Three is the Note section that discusses agreements that were previously discussed between the two agencies, GSA’s projection information, and square footage data that address the differences between fiscal years. FAA requests GSA to verify the notes, provide any remarks necessary, and provide the agency with a briefing of any updated guidance that will affect the GSA Rent program, including the occupancy agreement tool.
The goal in developing open communication is to minimize unplanned charges to the FAA rent billing data. Findings show the resolution of questions proves to be a successful tool. The reviews promote a team concept within GSA and FAA to resolve outstanding questions in a timely manner. The process reduces potential barriers. The concept of working in teams for a timely response is necessary to ensure FAA’s long range and short range budgeting is current and accurate.
For more information, contact Ms. Laura Sullivan at (202) 267-7854 or via e-mail at laura.sullivan@faa.gov
